Privacy Statement

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This Privacy Statement explains how the Archives of Pharmacy and Pharmaceutical Sciences (APPS) collects, uses, stores, shares, and protects information when you browse the website, submit a manuscript, act as a reviewer or editor, or contact the editorial office. It consolidates and clarifies privacy-related provisions already referenced on the journal’s site and submission system.

Key sources: Terms & Conditions (data collected, access/rectification); Submission Portal Privacy Statement.

1) Who We Are & Scope of This Statement

APPS is a scholarly journal published by Heighten Science Publications Inc. (“HSPI”). This Statement applies to the APPS public website (pharmacyscijournal.com), to editorial communications with the APPS office, and—together with the submission system’s own notice—to the online manuscript system operated at hspioasubmissions.org. The submission portal maintains a dedicated privacy page describing how data for authors, reviewers, and editors is handled.

Submission system privacy: Please review the submission portal’s privacy page for details about data collected during account registration, manuscript handling, and peer review workflows.

2) Information We Collect

The journal website and submission system may collect the following categories of information to operate and improve services:

Website & Browsing

  • Technical logs: IP address, date/time of access, pages viewed, referring site, user agent, and similar analytics signals. The Terms & Conditions note that information such as IP address, date/time and accessed parts of the site may be collected and stored in accordance with law (source).
  • Cookies and similar technologies: used to maintain sessions, remember preferences, and measure aggregate site usage.

Manuscript Handling

  • Account details: name, email, affiliation, country, and role (author, reviewer, editor) provided in the submission system (source).
  • Manuscript data: titles, abstracts, keywords, full texts, figures/tables, cover letters, and declarations (ethics, conflicts, funding).

Communications & Support

  • Correspondence: messages sent to editorial emails or via contact forms, including attachments.
  • Reviewer reports & editorial decisions: evaluations, recommendations, and decision letters retained for the record.

Legal & Compliance

  • Consent records and policy acknowledgments: confirmations related to ethics, originality, and rights.
  • Requests regarding your information: access, correction, or deletion requests where permitted (noted in Terms & Conditions: users can access information collected and request edit/delete as required by law).

3) How We Use Information

We use personal information to operate the journal and provide services to authors, reviewers, editors, and readers. Typical purposes include:

  • Editorial workflow: to register accounts, manage submissions, coordinate peer review, and publish articles.
  • Communications: to send acknowledgments, reviewer invitations, decision letters, production queries, and policy updates.
  • Website operations & security: to maintain and protect the website, prevent misuse, and troubleshoot performance issues (collection of IP and access logs noted in the Terms & Conditions).
  • Compliance: to meet legal obligations and respond to rights requests (edit/delete as required by law).

4) Legal Bases & Permissions

Depending on jurisdiction and context, processing may rely on one or more of the following bases: performance of a contract (manuscript handling), legitimate interests (running a scholarly journal, ensuring site security), compliance with legal obligations, and consent where required (e.g., receiving alerts or certain cookies).

5) Sharing & Disclosure

We share personal information only as necessary for journal operations and as permitted by applicable law:

  • Editorial participants: editors, editorial office staff, and peer reviewers (under confidentiality obligations) access records needed to handle manuscripts and reviews.
  • Service providers: platform hosting, email delivery, plagiarism-checking, DOI registration, analytics, and archiving services that process data on our instructions.
  • Legal & compliance: if required by law, regulation, or court order, or to protect rights, safety, or integrity.

The submission portal’s privacy page describes how HSPI manages data across author, reviewer, and editor roles, including security and access controls within the system.

6) Retention

Manuscript records, reviewer reports, and decision letters are retained for editorial integrity, audit, and scholarly record-keeping. Website access logs are kept for a period appropriate to security and analytics needs. Retention periods may vary according to legal and operational requirements.

7) Your Choices & Rights

Subject to applicable law, you may request access to the personal information we hold about you, request corrections to inaccurate data, or request deletion of certain data. The Terms & Conditions state that users can access information collected and request edit/delete as required by law.

Right What It Means How to Exercise Reference
Access Obtain a copy of personal information we hold about you Contact the editorial office or the submission system support Terms & Conditions
Rectification Request corrections to inaccurate or incomplete data Send details of the correction to the editorial office Terms & Conditions
Deletion Request deletion where permitted by law or policy Contact the editorial office or submission portal support Terms & Conditions

8) Cookies & Similar Technologies

Cookies and similar tools (e.g., local storage, pixels) may be used to maintain sessions, remember preferences, support analytics, and enhance site security. You can typically control cookies through your browser settings. Disabling certain cookies may affect site functionality or access to some features (e.g., authentication to the submission system).

9) Security

We implement administrative, technical, and physical safeguards designed to protect personal information against accidental, unlawful, or unauthorized access, alteration, disclosure, or loss. The submission portal describes platform-level measures applicable to author, reviewer, and editor accounts.

10) International Transfers

As a global scholarly publisher, HSPI may process information in countries with different data protection laws from your jurisdiction. When information is transferred, we take appropriate steps consistent with applicable law to protect the information during transfer and at its destination.

11) Third-Party Links & Content

The journal website may link to third-party sites or host third-party content (e.g., datasets, videos) subject to separate privacy notices. We are not responsible for the privacy practices of external sites. Please review their policies before providing information.

12) Children’s Privacy

The journal website, submission system, and services are intended for adult researchers and professionals. We do not knowingly collect personal information from children.

13) Changes to This Statement

We may update this Privacy Statement from time to time to reflect changes in our practices or applicable laws. When we make material changes, we will note an updated date at the bottom of this page and, where appropriate, provide additional notice.

14) Contact Us (Privacy)

For questions about this Privacy Statement or to exercise your rights, please contact:

Terms & Conditions (Source) Submission Portal Privacy